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Printing Purchase Orders

• The Purchase Order report displays the Summary of Purchase Orders, Allocation of Purchase Orders and individual Purchase Orders raised for sending to the Contractors or Suppliers.

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Mandatory Prerequisites

Prior to printing a Purchase Order Report, refer to the following Topics:

• Creditors Sundry Account - Purchase Order Transaction - Entering Creditor Sundry a/c Purchase Orders

Screenshot and Field Descriptions

Order (Year / Period / Number): this is the Accounting Year / Period / Number to run the Purchase Orders report for.

Date (From / To): this is the date range to run the report for.

Priority: this is the drop down list for the type of Priority to filter the report on. The options are:

• All
• Critical
• High
• Normal
• Low

Contact: this is the Contacts to filter the report on.

Completed: this is the drop down list to filter on if the Purchase Order is completed or not. The options are:

• All
• No
• Yes

Sundry a/c : this is the Sundry a/c to filter the report on.

Contract: this is the Contract to filter the report on.

Property: this is the drop down list of Property / Lease and other entities that the selection can be filtered on. Select a value from the drop down list and the appropriate filter field will be displayed.

Report On: this is a drop down list of Property / Lease and other entities that the report can be grouped by.

Asset: this is the Asset to filter the report on.

Work Order: this is the Work Order to filter the report on.

COA: this is the Chart of Account for the report to filter on.

Cost Code: this is the Cost Code for the report to filter on.

Report Options

Report Header: this is the options for displaying the report header on the report. This is only used when the Report - Summary option is selected.

 

Report: this is the option to view / print the different reports:

 

• Summary: select to view a summary of Purchase Orders.
• Summary - Allocation: select to view the summary of Purchase Order allocations.
• Purchase Order: select to view the Purchase Order to send to the contractors / suppliers.

How Do I : Print Purchase Order Summary

1. If required, enter values in any of the report filtering fields and change any of the default options selected.
2. In the Report options select Summary.
3. Click the Application tool-bar push button: View, Print or Export.

How Do I : Print Purchase Order Summary Allocation

1. If required, enter values in any of the report filtering fields and change any of the default options selected.
2. In the Report options select Summary - Allocation.
3. Click the Application tool-bar push button: View, Print or Export.

How Do I : Print a Purchase Order

1. If required, enter values in any of the report filtering fields and change any of the default options selected.
2. In the the Report options select Purchase Order.
3. Click the Application tool-bar push button: View, Print or Export.

Related Topics

Printing Purchase Orders is associated with the following Topics:

• Accounting Periods (flagged as Current and Open for Division) - Maintaining Accounting Periods
• Accounting Periods (for a Division) - Maintaining Accounting Periods

• Chart of Accounts - Maintaining Chart of Accounts
• Cost Code - Maintaining Cost Codes

• Creditors Sundry Account - Maintaining Creditor Sundry a/cs

• Owner - Maintaining Owners
• Land - Maintaining Land
• Building - Maintaining Buildings
• Section - Maintaining Sections
• Suite - Maintaining Suites
• Annexe - Maintaining Annexes
• Lease - Maintaining Leases

• Asset and Component - Maintaining Assets
• Contact - Maintaining Contacts
• Contract - Maintaining Contracts
• Work Order - Maintaining Work Orders

• Reports and Interfaces - Running Reports, Interfaces and other External Applications
• Report Viewer Toolbar - Report Viewer Toolbar
• Exporting Reports - Exporting Reports